Website usage terms and conditions – Heart of the South West Local Enterprise Partnership

Cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive.

We may place and access certain Cookies on your computer.   HotSW LEP uses Cookies to improve your experience of using the Website. HotSW LEP has carefully chosen these Cookies and has taken steps to ensure that your privacy is protected and respected at all times.

All Cookies used by this Website are used in accordance with current UK and EU Cookie Law.

Before the Website places Cookies on your computer, you will be presented with a pop-up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies, you are enabling HotSW LEP to provide a better experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of the Website may not function fully or as intended.

A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

The cookies on the Heart of the South West’s website are only used when you log in as a member, holding you in your logged in session.

The LEP uses analytical/performance cookies. These allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

You can choose to enable or disable Cookies in your internet browser and delete Cookies at any time.

It is recommended that you ensure that your internet browser is up-to-date and that you consult the help provided by your internet browser if you are unsure about adjusting privacy settings.

4. Recipients of your data

Your data is held by the LEP or organisations delivering LEP business on its behalf. We will not sell or share your information to third parties for marketing purposes. In conducting LEP business:

1. we may pass your information to our third-party service providers, subcontractors and other associated parties for the purposes of completing tasks on our behalf.
2. when we use third party providers, we disclose only the information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes
3. we employ the services of other trusted parties for dealing with certain processes necessary for our operations for collating e-newsletter responses and for bacs payments
4. we use secure Cloud based CRMs and accounts system for managing our Customer details and service records.

We work with our Accountable bodies to deliver project management activities in our role of local economic development; this includes Growth Deal funding, Growing Places Funding and European Structural & Investment Funds. When you enquire about these services, the relevant accountable body will use your information to carry out their contractual obligations. Roles of the LEP’s accountable bodies are set out in agreements between the LEP and the relevant accountable body. In some cases the accountable body will be acting as the Data Controller of your information and therefore we advise you to read their Privacy Policy. These providers will share your information with us which we will use in accordance with this Privacy Policy.

5. Where your data is held

Your data is stored on SharePoint on an office 365 a cloud based filing system and is accessed via password login and/or accessed securely through a browser. In delivering their services on behalf of the LEP or related to the LEP, our accountable bodies will in turn hold your data on their systems as set out in their policy.

Unless otherwise notified your data is held within the European Economic Area and therefore its security and use is governed by the General Data Protection Regulation. Where, in the course of delivering LEP business, your data may be held outside the EEA, you will be notified of this at the time and you will have the option to amend your preferences for how your data is handled in these situations.

6. Your rights

With regard to your stored data your rights include the following; please contact the LEP on info@heartofswlep.co.uk with regard to handling your data under any of these rights and we will provide a response within 3 working days:

• The right to request access to your data
• The right to request rectification to your data
• The right to request erasure of your data
• The right to request restricted processing of your data, e.g. the choice to unsubscribe to any direct marketing that we send you
• The right to request data portability
• The right to object to how your data is used, including if relevant the right to refer your objection to the Information Commissioner’s Office

Where your data is being collected, e.g. by completing a form on our website, you will be given the option to choose to restrict the collection or use of your personal information.

7. Security precautions

Data security is of great importance to HotSW LEP and to protect your data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure data collected via this website.

If password access is required for certain parts of the website, LEP staff are responsible for keeping passwords secure and confidential.

Whilst the LEP has policies to protect your data please note that transmission of information over the internet is not entirely secure and is done at your own risk. We cannot ensure the security of your data transmitted to the website.

We will inform you if a breach occurs and that we consider your data exposure to be a risk to you and your rights.

8. Links to other websites

We may provide links to other websites from our own website. We have no control over such websites and are not responsible for the content of these websites. This Privacy Policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

9. General

You may not transfer any of your rights under this Privacy Policy to any other person. We may transfer our rights under this Privacy Policy where we reasonably believe your rights will not be affected. We may transfer your personal information to a third party as part of a sale of some or all of our business and assets. We would take steps to ensure your privacy rights continue to be protected.

If any competent authority finds that any provision of this privacy policy is invalid, illegal or unenforceable, that provision or part-provision will, be deemed to be deleted and the validity of the other provisions of this Privacy Policy will not be affected.

Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.

10. Changes to this Privacy Policy

HotSW LEP reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the website and you are deemed to have accepted the terms of the Privacy Policy on your first use of the website following the alterations.

You may contact HotSW LEP by email at info@heartofthewswlep.co.uk with regard to any part of this policy.

Definitions and Interpretation

In this Privacy Policy, the following definitions are used:

1. Data: collectively all information that you submit to HotSW LEP via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Act 2018.
2. Cookies: a small text file placed on your computer by this Website when you visit certain parts of the Website and/or when you use certain features of the Website. Details of the cookies used by this Website are set out in the clause below (Cookies);
3. HotSW LEP, we or us: HotSW LEP, a company incorporated in England and Wales with registered number 08880546 whose registered office is at Exeter Science Park, Unit FO6,  6 Babbage Way, Clyst Honiton, Exeter EX5 2FN.
4. UK and EU Cookie Law: the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011;
5. User or you: any third party that accesses the Website and is not either (i) employed by HotSW LEP and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to HotSW LEP and accessing the Website in connection with the provision of such services; and
6. Website: the Website that you are currently using, www.heartofswlep.org.uk, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

In the Privacy Policy, unless the context requires a different interpretation:

1. The singular includes the plural and vice versa;
2. References to sub-clauses, clauses, schedules or appendices are to sub-clauses, clauses, schedules or appendices of this Privacy Policy;
3. A reference to a person includes firms, companies, government entities, trusts and partnerships;
4. “Including” is understood to mean “including without limitation”;
5. Reference to any statutory provision includes any modification or amendment of it;
6. The headings and sub-headings do not form part of this Privacy Policy.

Version 1.0 – May 2018 Janet Powell